Payment Receipts & Document Printing

February 2026 · 5 min

Overview

Bio Ecko generates printable documents for every financial and clinical transaction: payment receipts, tax invoices, prescriptions, and discharge summaries. All documents follow a consistent hospital-branded template and can be printed, saved as PDF, or shared digitally.

Payment Receipts

A payment receipt is generated automatically when a payment is recorded. Receipt numbers follow a sequential format (e.g., REC-2026-00123) and are unique across the organization.

Receipt Contents:

• Hospital letterhead (name, address, phone, GSTIN)
• Receipt number and date
• Patient name, UHID, and contact information
• Bill number (if payment is against a specific bill)
• Amount received (in figures and in words)
• Payment mode (Cash / UPI / Card / Bank Transfer / Cheque)
• Transaction reference (UTR, approval code, cheque number)
• Received by (cashier name)
• Signature line

Receipt Types:

• Payment Receipt -- Standard receipt against a bill
• Advance Receipt -- Deposit collected before/during admission
• Refund Receipt -- Issued when a refund is processed, references the original receipt

Printing Documents

All printable documents are served via the print API at /api/documents/print.

How to Print:

1. Navigate to the bill, receipt, prescription, or discharge summary screen.
2. Click the 'Print' button.
3. A formatted document opens in a new browser tab.
4. Use the browser's print dialog (Ctrl+P / Cmd+P) to print or save as PDF.
5. The document is optimized for A4 paper with proper margins.

Supported Document Types:

• Bill / Tax Invoice (?type=bill&id=xxx) -- Itemized bill with GST breakdown, payment status, amount in words
• Prescription (?type=prescription&id=xxx) -- Rx format with medicine name, dosage, frequency, duration, and doctor's instructions
• Discharge Summary (?type=discharge&id=xxx) -- Admission/discharge dates, diagnosis, treatment given, procedures, medications at discharge, follow-up instructions
• Payment Receipt (?type=receipt&id=xxx) -- Amount, payment mode, transaction reference, hospital details

Digital Sharing

Documents can be shared digitally with patients:

• WhatsApp -- Send a PDF link via the configured WhatsApp Business API
• Email -- Send as an email attachment or inline HTML
• Patient Portal -- Documents are automatically available in the patient's portal account

Digital sharing uses the notification service with the appropriate template key (bill_receipt, prescription_ready, discharge_notification).

Reprint and Duplicate Receipts

Lost receipts can be reprinted from the Billing > Receipts page:

1. Search by receipt number, patient name, or date range.
2. Click on the receipt to view details.
3. Click 'Reprint' to generate a duplicate.
4. Duplicate receipts are watermarked with 'DUPLICATE' to distinguish from originals.

All reprint actions are logged in the audit trail for compliance.

Notes

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