Master Scheduling
The Master Scheduling module manages all time-based resource schedules across the hospital -- doctor consultation slots, OT schedules, equipment availability...
February 2026 · 5 min
Manual area
Admin
Coverage
5 sections
Operator notes
3 implementation notes
Overview
The Master Scheduling module manages all time-based resource schedules across the hospital -- doctor consultation slots, OT schedules, equipment availability, room bookings, and staff shift rosters. It serves as the central calendar that all appointment and resource booking modules draw from.
Doctor Schedules
Configure doctor availability:
- Weekly recurring schedules with day and time slots
- Different schedules per location/branch
- Consultation duration per slot (e.g., 15 min OPD, 30 min specialist)
- Maximum patients per slot or per session
- Block slots for leaves, conferences, or personal time
- Holiday calendar integration
- Override slots for special clinics or camps
Changes to doctor schedules propagate to the appointment booking interface in real-time.
OT & Procedure Room Scheduling
Manage operation theatre and procedure room calendars:
- Define OT rooms with available hours and days
- Allocate time blocks to surgical departments
- Buffer time between surgeries for cleaning/preparation
- Emergency OT slot reservation
- Equipment availability linked to room scheduling
- Surgeon preference tracking (preferred OT, preferred time)
The OT calendar shows a gantt-style timeline view with color-coded surgery blocks.
Staff Shift Management
Configure shift patterns for nurses and support staff:
- Shift templates (Morning, Afternoon, Night, General)
- Rotation rules (e.g., 5 mornings, 2 afternoons, 2 nights, 1 off)
- Department-wise minimum staffing requirements
- Auto-generate rosters based on rules and constraints
- Swap request workflow between staff members
- Overtime tracking and compensation rules
- Integration with attendance and payroll
Resource & Room Booking
Manage shared resources:
- Conference room booking with capacity and equipment details
- Equipment booking (ventilators, monitors, ultrasound machines)
- Vehicle/ambulance scheduling
- Recurring bookings for regular events (CME, department meetings)
- Conflict detection and resolution
- Calendar views: day, week, month with resource columns
Notes
Tip
Use the 'Copy Week' feature to replicate a doctor's schedule across future weeks. Adjust only the exception days.
Warning
When modifying an existing schedule, the system shows all affected appointments that may need rescheduling. Always review this list before saving.
Clinic tip
Solo practitioners need only a simple weekly recurring schedule. Set it once during initial setup and update only when your clinic hours change.
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