Inventory Management
The Inventory module provides real-time visibility into stock levels across all stores and sub-stores in your facility. It tracks every item from receipt...
2026-02-01 · 6 min
Manual area
Procurement
Coverage
6 sections
Operator notes
3 implementation notes
Overview
The Inventory module provides real-time visibility into stock levels across all stores and sub-stores in your facility. It tracks every item from receipt through consumption, with full batch traceability, expiry management, and automated reorder alerts.
Item Master
The Item Master is the central catalog of every product your facility procures. Each item record includes: generic name, brand name, manufacturer, category (medicine / consumable / equipment / reagent), HSN code, default GST rate, storage conditions, reorder level, and safety stock quantity. Navigate to Procurement > Item Master > Add Item.
Stock Dashboard
The Stock Dashboard shows a real-time summary: Total Stock Value by category, Items Below Reorder Level with one-click PO generation, Expiring Soon items sorted by earliest expiry, Dead Stock with no movement, and Store-wise Distribution. Each widget is interactive -- click to drill down.
Stock Movements
Bio Ecko tracks seven types of movements: Inward (GRN), Issue (to department/patient), Return (department to store), Transfer (between stores), Adjustment (corrections), Consumption (auto-deduction on dispensing/lab), and Disposal (expiry write-offs). Every movement creates an auditable transaction record.
Batch & Expiry Management
All pharmaceutical and consumable items are tracked at batch level. The system enforces FEFO (First Expiry First Out) during dispensing. Expiry alerts are generated at 90, 60, 30, and 15 days. Near-expiry items can be prioritized, transferred, or returned. Expired items are quarantined automatically and cannot be dispensed.
Physical Stock Verification
Conduct periodic counts via Inventory > Stock Verification > New Count. Select store and category, print count sheets or use barcode scanning, enter physical counts, review discrepancies, and approve adjustments with mandatory reason codes. Approved adjustments auto-update stock.
Notes
Tip
Schedule automated stock verification reports weekly to catch discrepancies early.
Warning
Never manually override expiry dates. Create correction records with documentation instead.
Clinic tip
Small clinics should focus on the Expiring Soon and Below Reorder dashboard widgets to prevent stockouts and wastage.
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