Purchase Requisitions

Purchase Requisitions (PRs) are formal requests from departments for materials or services. They are the starting point of the procurement cycle and must be...

2026-02-17 · 3 min

Manual area

Procurement

Coverage

4 sections

Operator notes

1 implementation note

Overview

Purchase Requisitions (PRs) are formal requests from departments for materials or services. They are the starting point of the procurement cycle and must be approved before being converted into purchase orders.

Creating a Requisition

Navigate to Procurement > Requisitions > New Requisition:

Select the requesting department.
Add items from the Item Master with required quantity and urgency.
Provide justification or notes for the request.
Set the required-by date.
Submit for approval.

Bulk requisition: upload multiple items via CSV for large requests.

Approval Workflow

Requisitions follow a configurable approval chain:

Requester submits the PR.
Department Head (HOD) reviews and approves/rejects.
Procurement team validates item availability and pricing.
For high-value requests, additional approval from Finance or Director.
Each approval step is logged with timestamp and comments.

Conversion to PO

Approved requisitions are consolidated into purchase orders:

Procurement team can select multiple approved PRs from the same vendor.
Auto-suggest vendor based on last purchase or rate contract.
Items, quantities, and specifications carry over to the PO.
Track which PO was generated from each requisition for traceability.

Notes

Tip

Set up auto-requisition for frequently consumed items. When stock drops below reorder level, a draft requisition is auto-created for procurement review.

Procurement & Inventory

The Procurement module manages the complete purchase-to-pay lifecycle for your facility -- from requisitions and purchase orders to goods receipt, vendor...

Inventory Management

The Inventory module provides real-time visibility into stock levels across all stores and sub-stores in your facility. It tracks every item from receipt...

Item Master

The Item Master is the centralized catalog of all items that can be procured, stored, and consumed in the hospital. Every item in the system -- medicines...

Purchase Orders

Purchase Orders (POs) are the formal documents sent to vendors to procure supplies, medicines, equipment, or services. Bio Ecko supports standard POs, blanket...