Item Master

The Item Master is the centralized catalog of all items that can be procured, stored, and consumed in the hospital. Every item in the system -- medicines...

2026-02-17 · 3 min

Manual area

Procurement

Coverage

4 sections

Operator notes

1 implementation note

Overview

The Item Master is the centralized catalog of all items that can be procured, stored, and consumed in the hospital. Every item in the system -- medicines, surgical supplies, lab reagents, equipment, stationery -- has an entry in the Item Master.

Item Details

Each item record includes:

Item code: unique alphanumeric identifier (auto-generated or manual).
Name and generic name (for medicines).
Category: Medicines, Surgical, Lab Reagents, Equipment, Consumables, Stationery, Services.
Unit of Measure (UOM): Nos, Strips, Bottles, Litres, Kg, etc.
HSN code for GST classification.
GST rate: 0%, 5%, 12%, 18%, or 28%.
Reorder level and reorder quantity per store.
Active/Inactive status.

Category Management

Organize items by categories and sub-categories:

Top-level categories: Pharmaceutical, Non-Pharmaceutical, Equipment, Services.
Sub-categories: Antibiotics, Analgesics, Cardiac, Surgical Implants, Diagnostic Kits, etc.
Each category can have default tax rates and approval rules.
Category-wise reports for spending analysis.

Bulk Operations

Manage the catalog efficiently:

Import items from Excel/CSV for initial setup or bulk updates.
Bulk price update by category.
Bulk status change (activate/deactivate).
Duplicate detection to prevent redundant entries.
Export full catalog for review or vendor sharing.

Notes

Tip

Invest time in setting up the Item Master correctly during implementation. A clean, well-categorized catalog makes procurement, inventory, and reporting significantly more effective.

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Special Materials

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Reporting

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