Procurement Reports

Procurement Reports provide comprehensive visibility into purchasing patterns, vendor performance, inventory levels, and spend analysis. They support...

2026-02-17 · 2 min

Manual area

Procurement

Coverage

3 sections

Operator notes

1 implementation note

Overview

Procurement Reports provide comprehensive visibility into purchasing patterns, vendor performance, inventory levels, and spend analysis. They support decision-making for cost optimization and supply chain management.

Available Reports

Standard procurement reports:

Purchase Order Summary: PO count, total value, status distribution.
Vendor-wise Spend: total procurement amount per vendor with period comparison.
Category-wise Spend: spend breakdown by item category.
PO Cycle Time: average time from requisition to GRN.
Pending POs: orders placed but not yet received.
Three-Way Match Report: PO vs. GRN vs. Invoice comparison.
Rate Contract Utilization: purchases under contract vs. spot purchases.
ABC Analysis: items classified by value (A: high value, B: medium, C: low).

Custom Reports

Build custom reports:

Select data fields from procurement tables.
Apply filters by date range, vendor, category, department, or store.
Choose output format: table, bar chart, pie chart, or trend line.
Schedule reports for automatic generation and email delivery.
Export as PDF, Excel, or CSV.

Notes

Tip

Run the ABC Analysis quarterly. Focus negotiation efforts on A-category items (typically 20% of items accounting for 80% of spend) for maximum cost savings.

Procurement & Inventory

The Procurement module manages the complete purchase-to-pay lifecycle for your facility -- from requisitions and purchase orders to goods receipt, vendor...

Workflow Configuration

Procurement Workflow Configuration defines the approval rules and chains for all procurement processes -- purchase requisitions, purchase orders, goods...

Inventory Stores

Inventory Stores represent the physical storage locations within the hospital. Each store maintains independent stock levels, and items can be transferred...