Salary Structure

Salary Structure defines the compensation components for each employee -- earnings (Basic, HRA, allowances) and deductions (PF, ESI, TDS). Structures are...

2026-02-17 · 2 min

Manual area

People

Coverage

3 sections

Operator notes

1 implementation note

Overview

Salary Structure defines the compensation components for each employee -- earnings (Basic, HRA, allowances) and deductions (PF, ESI, TDS). Structures are typically defined as templates by grade and assigned to individual employees.

Defining Structures

Navigate to Payroll > Salary Structure:

Create templates by grade: Doctor, Nurse, Technician, Admin, Housekeeping.
Earnings: Basic Pay, HRA, Dearness Allowance, Special Allowance, Shift Allowance, OT Rate.
Deductions: PF (Employee), ESI, Professional Tax, TDS, Loan EMI, Canteen.
Employer contributions: PF (Employer), ESI (Employer), Gratuity provision.
Components can be fixed amounts or formula-based (e.g., HRA = 40% of Basic).

Assignment & Revision

Assign salary structures to employees:

Select employee and assign a salary template.
Override individual components if the employee's terms differ from the template.
Effective date: changes take effect from a specified date.
Revision history: full audit trail of all salary changes.
Bulk assignment: apply a template to multiple employees of the same grade.
Annual increment processing: apply percentage or fixed increases to Basic.

Notes

Tip

Use templates for common grades and override only exceptions. This makes annual increment processing and compliance calculations much simpler.

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Loans & Advances

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